Payroll Title: STDT LIFE DEV SPEC 2 (004563)

Job Code: 004563

Job Open Date: 5/7/24

Application Review Begins: 5/22/24

Department Code (Name): ASTD (ASSOCIATED STUDENTS)

Percentage of Time: 50

Union Code (Name): 99

Employee Class (Appointment Type): Staff: Contract (3 year position)

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 18

Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $24.95/hr. to $26.31/hr.

Full Salary Range: The full salary range for this position is $24.95/hr. to $42.10/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: UNIV-2537C

Working Days and Hours: Schedule will vary depending on the needs of the department.

Benefits Eligibility: Mid-Level Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The Associated Students (AS) of the University of California, Santa Barbara is a non-profit organization and a department of the UCSB campus, funded by undergraduate student fees. Through elected student positions and appointments we voice student concerns and express student opinion to the UCSB administration, UC system, our community, and state and local governments. We have dozens of boards, committees, and commissions that are organized and funded through AS to enrich student life and give students services and opportunities not offered by the administration. Our mission is to help students uphold the high academic standards and give them leadership, employment, cultural and growth opportunities to serve the campus community.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

Brief Summary of Job Duties:

Support various AS units in the area of Student Financial Assistance Program Administration as an Advisor. Provides assistance to the Associate Director of Finance & Budget in AS' responsibility to properly inform and train A.S. student leadership, organizations and student groups with regard to AS' Financial Policies & Procedures. Conducts workshops for A.S. staff, A.S. Boards and Committees and student organizations, as needed, to communicate information on all A.S. Financial Policies and University Policies and Procedures. Trains new staff and supports procedures and activities for the Community Financial Fund and Community Financial Fund Committee, as needed. Provides general AS Financial Administration support in AS' ongoing budget and financial activities.

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years Experience in a higher education administrative, student services, or academic role
• 1-3 years Experience working in budget and/or financial analysis.
• 1-3 years Experience working in accounting, finance, or related field.
• Basic knowledge of advising and counseling techniques.

Preferred Qualifications:

• Knowledge of University processes and procedures.
• 1-3 years Experience working with diverse populations
• 1-3 years Experience developing and delivering workshops and presentations
• Interpersonal skills.
• Skills in active listening, and critical thinking.
• Abilities in problem identification, reasoning.
• Ability to multi-task, verbal communication, written communication and organization skills.

Special Conditions of Employment:

• Satisfactory conviction history background check
• UCSB Campus Security Authority under Clery Act
• UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

• 75% Grants, Loans & Student Financial Assistance Program Administration & Advising - Advises Equal Opportunity Program ("EOP") and prospective Emergency Loans, Disabled Students Program and Childcare applicants in facilitating their eligibility for funding eligibility of their requests in collaboration with related campus departments and associated student bodies, ensuring all approved applications, payments, liens and the tracking/reconciliation are processed in a timely manner. Tracks assigned AS BCU grants and other methods of AS financial support, reviews applications with the respective student Boards, develops and leads related workshops for students, and maintains accurate financial worksheets on the expenditure AS funds. Administers the proper expenditure of funds through its required AS Administration workflows of all approved financial assistance funding by the student boards. Fulfills requests for related policies, guidelines and applications; tracks financial assistance proposals through the review process; and handles correspondence with applicants. Creates and maintains files for all new support as well as catalog and archive closed applications. Manages the foregoing financial assistance process by way of Fluxx and/or other application and financial fulfillment software used by AS Administration. Participates as a contributor to the development of related application software, as needed. Assists the Associate Director for Finance and Budget in ensuring all assigned programmatic support fulfills AS Philanthropic Giving practices. Ensures all proper documentation, per the AS Legal Code, AS Financial Policies & Procedures, the A.S. Administration office and the A.S. Executive Director, are maintained.
• 20% AS Financial Administration - Sets up and assigns account numbers to all newly established A.S. accounts. Designs and revises various databases, spreadsheets, workflows and forms for administrative use. In collaboration with the Associate Director of Budget and Finance, prepares the underlying data for the annual AS Budget Cycle for the student AS budget hearings, including the preparation of historical budget to expense data. Develops and generates regular cyclical budget reporting for all units of AS, including end-of-year balances and related student body communication. Assists in the regular updating of AS Administration's Financial Policy & Procedures and supports the F&B Chair, alongside the Associate Director of Finance and Budget / F&B Committee Advisor, with the dissemination of the key details associated with this operational guide to students via the authorized signers' workshops and unit presentations. Supports the AS Administration in fulfilling the requested documentation for AS' yearly external audit. Generally, acts as needed as an additional AS Administration subject matter expert in the area of student-led funding, allocations and their translation to AS Administration's workflows for approval/backup documentation requirements and the process of preparing the disbursement journals to complete the booking into AS' financial accounting systems.
• 5% Training & Support - Trains newly recruited staff members in the role of Community Financial Fund ("CFF") Advisor and the rotating CFF's appointed student board/committee members, as needed. Supports the CFF program's quarterly activities and acts as a backup to the CFF Advisor. In the event of a vacancy, acts as Interim CFF Advisor.

Policy on Vaccination Programs

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information

https://www.ucsb.edu/COVID-19-information

• University of California Policy on Vaccinations - With Interim Revisions

https://policy.ucop.edu/doc/5000695/

* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students, under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For more information:

University of California's Affirmative Action Policy

University of California's Anti-Discrimination Policy

Reasonable Accommodations

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