PRIMARY RESPONSIBILITIES
- Conducts interviewing and evaluation of candidates for employment, promotion, or transfer.
- Follows up with applicants in pending statuses to ensure the Authority receives items needed to complete the onboarding process in a timely manner.
- Ensures the completion of onboarding, which may include reference checks, background checks, and new hire paperwork.
- Maintains department documents, reports, and systems as assigned.
- Updates department records to ensure accurate information is maintained.
- Assists in maintaining various computer systems as utilized by department.
- Prepares and processes documents and reports relating to department personnel and distributes copies as needed.
- Assists in maintaining various computer systems.
- Performs related duties as assigned.
MANAGEMENT RESPONSIBILITIES
Reporting to this position are the following jobs:
Job Title
None
CHALLENGES
- Organizing and analyzing data from numerous and diverse sources.
- Monitoring budgets against actual financial activities.
- Balancing and prioritizing projects with competing levels of importance.
EDUCATION/EXPERIENCE REQUIREMENTS
- Bachelor's degree in Business Administration, Management, Human Resources or a related field, plus two (2) years of experience in an administrative position including project management, budget management, report preparation, and/or data analysis, or an equivalent combination of education and experience.
PHYSICAL REQUIREMENTS
- Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
- Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.
KNOWLEDGE, SKILLS, AND ABILITIES
- Detailed knowledge of office and administrative management policies and procedures.
- Detailed knowledge of report preparation methods.
- Working knowledge of the principles and practices of project scheduling and management.
- General knowledge of principles and methods of budget management.
- Strong computer skills, including Excel, Word, Access, and PowerPoint.
- Good verbal and written communicate skills.
- Good research and analytical skills.
- Good project management skills.
- Good organizational and attention to detail skills.
- Ability to prepare and maintain accurate logs, records, and reports.
- Ability to be a critical and independent thinker.
- Ability to take large amounts of raw data and synthesize in meaningful reports.
- Ability to maintain effective working relationships with staff at all levels of the organization.
- Ability to maintain confidentiality.
- Ability to represent the office with the highest level of professionalism.
WORKING CONDITIONS
- General office environment.
EQUIPMENT, TOOLS, AND MATERIALS UTILIZED
- Standard office equipment.
- Personal computer and related software.