Summary

Manages the functions of Benefits, Recruitment and Compliance Reporting. Maintain and enhance the organization's Human Resources programs by analyzing, designing, planning, evaluating, implementing, and maintaining employee benefits policies, programs and practices. Provides leadership with solutions for human resources issues and organizational needs. Directs, coaches, and develops human resources staff. Provides analysis of Human Resources data, benefits administration and Human Resources reporting by performing the following:

Benefits include: 401K, Medical, Dental, Vision, Optional Life & AD&D, Pet insurance, Legal plans, and more. Competitive compensation between $130,000-$150,000.

Essential Duties and Responsibilities may include but not limited to the following:

Manages the recruiting function to fill all regular full-time/part-time, exempt, non-exempt, and temporary vacant positions and develop recruitment strategies and tools to ensure selection of best candidates. Conducts the pre-employment process and reviews results to verify and validate results. Manage summer internship program.

Perform internal and external market salary analysis and ensure accuracy of job description library.

Create, update, and communicate commission plans and sales incentive plans.

Negotiate and approve contracts for recruitment vendor support including sourcing, networking, background check, and agency agreements.

Maintain, process, and audit records of personnel transactions such as hires, promotions, salary increases, transfers, performance reviews, and terminations, and employee statistics for government reporting. Manage performance incentive plans.

Process unemployment claims and investigation and documentation support.

Prepare, and analyze HR reports related to Recruiting. Audit and support HRIS reporting, i.e., monthly HR human resources reports to track and report new hires, separations, and employee population data. Communicate to other organizations and management as needed. Prepare analysis of turnover data. Perform quarterly and annual recruiting cost analysis.

Manage and administer time-off programs such as vacation, sick leave, disability and leave of absence. Act as the interface with disability and leave of absence vendors including legal counsel as well as employees to answer questions and resolve issues.

Manage benefits staff by recruiting, selecting, orienting and training employee(s). Work with Human Resources staff to ensure the proper maintenance of employee benefit files and records.

Manage all compliance reporting including preparation and submittal of all Federal and State compliance reports filing, i.e. California Pay Data, EEO - 1, Vet's 110, ACA, Affirmative Action Plans and SOX Audit.

Program, prepare and analyze Human Resources reports. Prepare monthly human resources reports to track and report new hires, separations, and employee population data. Audit for accuracy and communicate to other organizations and management as needed.

Manage employee benefit plans including life, health, dental, and vision insurance as well as the company's 401-k plan. Act as the interface with benefit brokers, vendors and employees to review coverage options and contracts for coverage, answer questions and resolve any issues. Follow up to ensure receipt of necessary benefit contracts and other documentation such as Evidence of Insurability forms.

Manages the benefits functions such as reconciliation of benefits accounts by reviewing and submitting invoices to senior management for approval. Analyze benefit changes to determine partial month calculations and retro adjustments and ensure that payroll information is adjusted accordingly. Follow up to ensure that partial month adjustments are properly invoiced from vendors and that all responses to Qualifying Life Event change issues have been properly handled. Approval of monthly benefit invoices for all Benefit vendors to ensure accuracy of invoices. Investigate discrepancies and provide resolution in non-routine situations.

Audit as well as input and approve employee changes such as compensation changes, benefit enrollment changes and address changes. Initiate Benefit and Payroll changes required by inter-state employee move. Conduct HR/Payroll packet audit.

Prepare organization charts and audit for accuracy.

Maintain confidentiality of data and sensitive information.

Other duties as assigned.

Supervisory Responsibilities

May directly supervise employees. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's Degree or equivalent, plus a minimum of 7 years of related experience and a minimum of 2 years of human resources management/supervisory experience; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Advanced knowledge of Microsoft Office applications including Word, Excel and PowerPoint. Advanced knowledge of Human Resource systems such as Ultimate Software (UKG), and advanced internet skills.

Certificates, Licenses, Registrations

None required.

Competencies

To perform the job successfully, an individual should demonstrate the following behaviors:

Quality: Consistently produces high quality work (accurate, neat, and thorough). Strives to improve productivity, processes and quality. Demonstrates strong knowledge and skills related to the job. Presents a professional image with dress, demeanor, and manners. Maintains clean workspace, company equipment and company vehicles. Safety is a high priority; performs job safely.

Communication: Communicates clearly, concisely, effectively, professionally and timely. Exhibits good listening and comprehension skills. Keeps others appropriately informed and shares ideas even when unpopular. Listens to what others have to say. Maintains open and active communication with colleagues. Effectively uses knowledge and experience in asking, probing, and anticipating issues to ensure quality is provided.

Teamwork: Fosters the spirit of working with each other. Displays respect, courtesy, politeness, tact, and openness. Handles conflict in an appropriate and professional manner. Builds relationships, promotes cohesiveness, models collaboration with others. Considers impact and issues for our customer and other departments. Engages other impacted departments early for solutions.

Persistence: Develops workable alternatives and solutions. Exhibits persistence in following assignments through to completion. Promotes process improvements.

Reliable: Responds in a timely manner. Is honest, ethical, value-driven and trustworthy. Keeps commitments made, completes assignments and meets deadlines. Accountable--Takes responsibility for own actions and performance. Meets attendance and punctuality guidelines. Available and accessible.

Entrepreneurial: Takes initiative and appropriate action. Is engaged and committed to achieving the company's mission. Pursues better ways to get things done and takes appropriate risks. Keeps up to date with competitor information and market trends. Controls costs and thinks in terms of profit, loss and added value. Is committed to the satisfaction of customers.

Leadership: Provides clear direction around a vision. Creates actionable plans and is proactive & anticipatory. Demonstrates innovative approaches and solutions. Is an example for employees and others. Accepts responsibility for individual and team performance. Makes appropriate and timely decisions and takes action on decisions. Sets clear and reasonable performance expectations. Motivates and empowers others. Delegates tasks appropriately. Recruits staff of a high caliber. Provides feedback to subordinates that is timely and direct. Recognizes subordinates for their contributions and effort. Encourages continuous growth and learning in others. Shows respect for others and their ideas. Helps others manage through change.

Passion: Is excited and creates enthusiasm about the company's future. Promotes a sense of company pride. Displays sense of pride in the department and its contributions. Displays passion for the job.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to walk and sit. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Always practice good judgment and refer to the safety guidelines.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Always practice good judgment and refer to the safety guidelines.

The noise level in the work environment is usually moderate.