Join the transformative team at , where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Summary:
This role is crucial within the organization to assist City of Hope's overall mission. This position performs a variety of professional administrative duties and analysis functions in support of the day-to-day operations for the Clinical Departments. Resolves problems which have a significant impact on the overall goals of the department. Will work closely with the Department Business Managers.
As a successful candidate, you will:
Financial Management
- Manage extramural funds, including contracts, clinical trials, grants, gifts, endowments and other forms of financial support.
- Manager internal funding sources including AIF, ADF, Salary Saving, endowments and Institutional operational budgets.
- Analyze and prepare financial reports for all funding sources, report variances and provide recommendations as needed.
- Respond to Faculty and Departmental staff with questions regarding expense reports/requisitions/check requests in ERP (which will require being knowledgeable of institutional and extramural funding policies and procedures).
- Create, review and approve requisitions/check request based on signature hierarchy.
Research Administrative Support
- Coordinate and assist in the areas of contract and grant administration, proposal development, purchasing, and expenditure control.
- Interpret, monitor, and analyze information regarding operating policies and procedures.
- Process contracts within MediTract as needed, working with vendors, OSR, OTL, Contract Management and legal.
- Assist Business Managers with API/Grant Tracking system submission and reporting personnel time and effort (e.g. TAR and quarterly effort reports).
- Review accuracy of personnel time and effort reporting in ecrt system and work with Business Managers.
Department Support
- Assist Business Managers with grant proposals (application, budgets, and any other document needed/necessary).
- Assist in departmental budget development by gathering, analyzing and reporting data and providing projections and recommendations as requested.
- Assist in department business activities, including but not limited to: budget preparation and monitoring, account management, purchasing, personnel, facilities, travel and reporting required by the institution.
Other Duties
- Perform other related duties as assigned or requested.
- Coordinate personnel actions for department staff and/or faculty as requested including but not limited to visa requests and on boarding.
- Participate in short-and long-range planning and policy or program development by analyzing operational policies, resource utilization, etc. and developing recommendations for department management.
Your qualifications should include:
- Bachelor's Degree; Experience may substitute for minimum education requirements
- 2-3 years related experience in business administration and administrative analysis
City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please .
To learn more about our Comprehensive Benefits, please .