College of Business & Economics

Work Schedule: This is a part-time position; Monday - Friday (hours to be determined); non-exempt position. This position is not eligible for benefits. This is a temporary appointment expiring on or before June 30, 2024, with the possibility of renewal contingent upon the availability of funds.

Position Overview:

The Center for Entrepreneurship & Innovation Center (CEI) Coordinator position, under the supervision of the Associate Dean, will provide event coordination, clerical and administrative support functions for the CEI Center for the College of Business & Economics. The focus of the essential functions to be performed are around developing opportunities for student training, development, and collaboration in identifying, developing, and presenting business and start-up ideas. Day-to-day work is performed independently under general supervision. Events and activities include but are not limited to CEI Speaker Series, Global Entrepreneurship Week, and Business Pitch Competition.

Essential Functions:

Identifying, developing, and coordinating workshops, training, and events that support student collaboration and the development of start-up and other business ideas.

Developing relationships and outreach to the local entrepreneurial community, investor groups, incubators, and entrepreneurs.

Organize and coordinate events, workshops, and training toward the development of entrepreneurial skills and ideas.

Pre-event coordination:

• Coordinate events on campus and remotely depending upon safety and campus policy, Pre- Events, and Post-event preparation such as event themes and focus.
• Identify and collaborate with other colleges on campus and remotely to recruit students from all disciplines to participate in events and activities.
• Act as a liaison to the College to schedule and arrange events, design invitations, website design and updating, and related marketing materials
• Manage administrative aspects of events by sending invitations, and coordinating with attendees and guests, speakers, and campus vendors.
• Maintain communication and relationship-building with speakers, donors, and guests through social media, email, and other communication channels.
• Responsible for designing and printing the materials for pre and post-event and strategic marketing for the Center.
• Work closely with the graphic designer and Marketing Communication Specialist in the college to coordinate and design the marketing plans.

Work with on- and off-campus vendors, donor organizations, and sponsors of events to identify best service prices, complying with all campus requirements for using vendors related to photography, event set up and materials, and staging props. Meet and communicate with vendors regarding event setup and presentation.

Prep + Day of event coordination:

• Coordinate on-site management for necessary set up and preparation for events including hiring staff and assigning roles, coordinating parking, directing guests and speakers, and ensuring set up is done effectively.

Post Event:

• Ensure vendor payments are made, close out all outstanding invoices, and report on event expenses.
• Compare estimated with actual to identify improvements for future events.
• Work closely with the Marketing and Communication Specialist to complete all post-event marketing including social media, emails, guest, and speaker thank you messages, videography, and other marketing communication.
• Develop annual budgets and specific budgets for events.
• Submit a report to the Associate Dean with event description, sponsor and guest information, numbers in attendance at each pre-training event, budget summary, and recommendations for the following year.
• Coordinate post-event training workshops for pitch participants and those not selected to pitch.
• Work closely with the Director of Development on event sponsorship.
• Hire student workers to assist during event planning.
• Other duties as assigned

Requirements:

• Experience to be fully functional in all technical aspects of work assignments.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and the ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculating ratios and percentages, tracking financial data, and making simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive.

The incumbent must demonstrate an interest or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the UAS. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current UAS employees who apply for the position.

Review of applications/resumes will begin on February 26, 2024, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications/resumes are received. A cover letter and extended resume are required.

UAS hires only those individuals lawfully authorized to work in the United States. Americans with Disabilities (ADA) requested accommodations should be made in advance to the UAS Human Resources Department.

Cal State LA University Auxiliary Services, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.