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Assistant to Division Administrator
Los Angeles, CA
Job Description
Description
Provide administrative and financial support for the MSO. Also, providing overall administrative support to the office manager and division administration offices. Maintain MSO and divisional calendar, schedule meetings, events, teleconferences, events/conferences, organize documents and maintain office files. Provide financial support running monthly financial reports, monthly financial projections, and account reconciliation. Prepare physician service revenue analysis comparison report. Generate graphs/pie charts monthly. Maintain Financial Projection Module (FPM) database updated with fund manager and faculty assignments. Maintain database of all contracts and grant submissions and awards. Assist with quarterly office/lab space reporting. Maintain various databases for contracts, grants, gift, faculty honors and donations. Serve as back up to various offices: staff/academic personnel, purchasing, finance as needed. Assist with special projects.
Hourly Salary range: $29.94 - $47.76
Qualifications
Required:
- Bachelor's degree in related area and / or equivalent experience / training
- Ability to use sound judgment in responding to issues and concerns
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
- Solid organizational skills and ability to multi-task with demanding timeframes.
- Working knowledge of common organization-specific and other computer application programs.
- Ability to use discretion and maintain confidentiality.
University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy.
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
Open
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